Mail Domains

Overview

A mail domain lets you send and receive email using your own domain name. Instead of you@gmail.com, you can have you@yourdomain.com. This is called professional email, and it makes a big difference in how your business or brand is perceived. When someone receives an email from contact@yourcompany.com, it looks more trustworthy and professional than a free email address.

Havenoro CP includes a complete email server, which means you can create mailboxes, send and receive messages, access webmail, and manage everything from the control panel — no third-party email service required.

Key Email Concepts

To understand how email works on your server, it helps to know the three main components:

SMTP — Sending Email

SMTP (Simple Mail Transfer Protocol) is the system used to send email from your mailbox to the recipient's mail server. When you hit "Send" in your email client, SMTP carries your message out to the internet. Think of SMTP as the outgoing mail truck that picks up letters from your mailbox and delivers them to the post office.

IMAP and POP3 — Receiving Email

These are two different ways to receive email:

• IMAP (Internet Message Access Protocol) — Messages stay on the server. You can access them from multiple devices (phone, laptop, desktop) and they all stay in sync. If you read a message on your phone, it will appear as read on your laptop too. This is the recommended protocol for most users.
• POP3 (Post Office Protocol 3) — Messages are downloaded to your device and usually deleted from the server. This is older and less flexible. It is only useful if you want to store all email on one device and do not need access from other devices.

Webmail

Webmail lets you read and send email through a web browser, just like Gmail or Yahoo Mail. Havenoro CP includes a webmail client (usually Roundcube or RainLoop). You can access it at https://webmail.yourdomain.com or through a link in the control panel. Webmail is handy when you are away from your main computer and need to check messages quickly.

Common Email Ports

When setting up an email client (like Outlook, Thunderbird, or Apple Mail), you will need to enter these port numbers:

Your server address is usually mail.yourdomain.com or the domain name itself. These details are shown in the Mail section of Havenoro CP.

How To Manage Mail Domains

Adding a Mail Domain

1. Log in to Havenoro CP and go to the Mail tab.
2. Click Add Mail Domain.
3. Select the domain you want to use for email from the list of your domains.
4. Click Add. The system sets up the necessary DNS records and mail server configuration automatically.

Creating an Email Account

1. In the Mail section, click on the mail domain you just added.
2. Click Add Account or Add Email Account.
3. Enter the mailbox name (the part before @), e.g., contact to create contact@yourdomain.com.
4. Set a strong password. Use at least 12 characters with a mix of letters, numbers, and symbols.
5. Set a mailbox quota (disk space limit for this email account). A sensible default is 1000 MB.
6. Click Save. The mailbox is created and ready to use immediately.

Accessing Webmail

You can access webmail by visiting https://webmail.yourdomain.com in your browser. Log in with your full email address and password. From there, you can read, send, and organize messages just like any web-based email service.

Tip: Set Up SPF and DKIM Records

To ensure your emails land in recipients' inboxes (not spam folders), you should set up SPF (Sender Policy Framework) and DKIM (DomainKeys Identified Mail) records. These are DNS TXT records that tell receiving email servers that your server is authorized to send email for your domain. Havenoro CP often adds these automatically when you create a mail domain. If not, you can add them manually in the DNS section. See the Setting Up Mail Domains tutorial for detailed instructions.

Next Steps

Now you know how to set up professional email. For deeper guidance, follow the Setting Up Mail Domains tutorial. You may also want to learn about Spam & Filtering and SMTP Relays to get the most out of your email setup.